Energy Impact Partners
Energy Impact Partners

Office Coordinator



Sofia, Bulgaria
Posted on Wednesday, August 10, 2022

Via is using technology to transform transportation around the world. From changing a single person’s daily commute to reducing humanity’s collective environmental footprint — we’ve got huge goals.

As the Office Coordinator in our Sofia office, you will play an integral role in creating a positive and productive atmosphere in a fast-paced environment. Working alongside a wide range of teams and vendors, you’ll be central to ensuring the day-to-day activities of our office run smoothly: registering and greeting guests, handling inbound/outbound mail, ordering office supplies, directing food orders, and making sure the front office stays neat and tidy. This is a great opportunity for someone who is resourceful, proactive, and interested in gaining exposure to managing the office of a fast-growth technology scale-up.

What You’ll Do:

  • Work closely with the local management on administrative tasks
  • Greet all guests and communicate with host upon arrival
  • Register all guests with security
  • Organize and deliver all incoming and outgoing mail and packages
  • Manage inventory and ordering of office supplies and catering
  • Process invoices on a regular basis, using different software applications
  • Take active part in the maintenance of office culture - events, internal promotion of company values, maintenance of a positive office environment
  • Manage internal and external office communication
  • Represent Via at events and conferences

Who You Are:

  • minimum of 1-2 years of relevant experience
  • Tidy and organized
  • Solid computer skills, including experience with Microsoft Office, the Google Suite, and expense management software
  • You love multitasking in a fast-paced environment
  • You’re a people person
  • You’re a clear and polished communicator, both in writing and in person
  • You have strong communication skills both in English and Bulgarian, written and spoken

We’re Via, and we build technology that changes the way the world moves. We pioneered the TransitTech category to ensure that the future of transportation is shared, dynamic public mobility — the kind that reduces carbon emissions across congested cities, minimizes reliance on private cars, and provides everyone with accessible, efficient, and affordable ways of getting around.

We created the first end-to-end TransitTech solution for cities and transit agencies, offering world-class software, service design, and operational expertise to fundamentally improve the way the world moves.

Via was founded with the guiding principle that we go further when we go together. We are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. All backgrounds, identities, and voices are welcomed and celebrated at Via.

Ready to join the ride?

Via is an equal opportunity employer.