We are seeking an experienced and detail-oriented Accounts Payable/Payroll Manager to join our finance team. The ideal candidate will manage the full cycle of accounts payable and payroll processes, ensuring accuracy, efficiency, and compliance with company policies and regulations. They will also provide support assistance as needed for HR.

Accounts Payable Management:

• Oversee the accounts payable function, ensuring timely and accurate processing of invoices.
• Review and verify incoming invoices, expense reports, and credit card transactions. Record vendor invoices in Bill.com.
• Set invoices up for payment and monitor accounts to ensure payments are up to date.
• Resolve invoice discrepancies and issues.
• Maintain vendor files and manage vendor relationships.
• Prepare and process electronic transfers and payments.
• Reconcile accounts payable transactions and prepare analysis of accounts.
• Assist with month-end closing, including preparing entries for accruals, prepaids, fixed assets, expense allocations, cash application and balance sheet reconciliations.

• Develop and implement accounts payable policies and procedures.

Payroll Management:

• Manage and process the company’s US payroll, ensuring accuracy and compliance with federal, state, and local regulations. Review of company’s UK payroll processing.
• Prepare and submit payroll tax reports.
• Administer employee benefit programs related to payroll, including deductions for health insurance, retirement plans, etc.
• Address payroll inquiries and resolve discrepancies.
• Maintain payroll records and ensure proper documentation and confidentiality.
• Coordinate with HR for new hires, terminations, and employee status changes.
• Ensure timely and accurate reporting of payroll taxes and filings.

Compliance and Reporting:

• Ensure compliance with GAAP, IRS regulations, and company policies.
• 1099 review and annual filing.
• Prepare and provide financial reports and analysis to management.
• Coordinate with external auditors during audits and provide necessary documentation.

Other:

• Provide HR support as needed to Director of People Operations.
• Assist with special projects and reporting.
• Assist with accounts receivable as needed in the future.