Job Title: Intern, Contract Data Management

Location: Atlanta, Georgia/Hybrid – USA

Reports to: Manager, Contract/Data Management

Department Name: Strategic Sourcing

Job Types: Part Time – Non Exempt

Position Summary

The Contract Data Management Intern will support the Strategic Sourcing Team by assisting with vendor compliance tasks, documentation audits, and data organization needed for ongoing sourcing operations. Reporting to the Contract/Data Management Manager, this role will help ensure vendor records are complete, accurate, and audit ready.

You will collaborate with internal teams and external vendors to gather required documentation, update records, and support compliance and audit processes. Your work will directly contribute to improving vendor data quality, operational efficiency, and internal audit readiness.

Essential Duties & Key Responsibilities

• Contact vendors to collect missing or outdated W-9s and Certificates of Insurance (COIs), ensuring all forms are properly signed and dated.
• Support compliance and audit procedures by validating vendor records and updating documentation as needed.
• Escalate any vendor non-response, incomplete submissions, or complex issues to a member of management to ensure appropriate next steps are taken.
• Assist the Strategic Sourcing Team with additional administrative and operational projects as needed.
• Maintain strong data accuracy and attention to detail, prioritizing correct results over speed.
• Demonstrate strong process retention and follow established workflows as instructed.
• Provide excellent communication and customer service when interacting with vendors and internal partners.
• Ability to travel and/or work onsite up to 10% for business needs, company events, and internship program activities.
• Performs other duties as assigned or apparent.

Supervisory Responsibilities:

• This job has no supervisory responsibilities.

Experience & Qualifications:

• High School Diploma required.
• Currently pursuing a 4-year Bachelor’s degree in: Data Analytics, Business Administration, Finance, Computer Science, Environmental Sciences, Manufacturing, or a related field.
• Proficiency in Microsoft Office Suite, with an intermediate level of experience in Microsoft Excel.
• Tech-savvy with the ability and willingness to learn internal and external systems.
• Strong understanding or interest in compliance, auditing, or data validation processes.
• A highly detail-oriented nature while also maintaining discretion when handling confidential information.
• The ability to act and operate appropriately in both a remote and in-office setting.
• Ability to work cooperatively and collaboratively with all levels of employees and management to maximize performance, creativity, problem solving, and results.
• Excellent verbal and written communication skills, with the ability to speak effectively with both employees of the organization and external vendors.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• A proactive, can-do attitude with a willingness to take ownership of tasks and drive them to completion.

Physical Demands and Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.

• While performing the duties of this job in both a home and office setting, the employee is regularly required to work on a computer for extended periods of time.
• Frequent use of a computer requires fine motor skills and hand-eye coordination.
• Ability to sit for extended periods while working from home, in the office, or a designated workspace.
• Ability to perform tasks that require sustained attention and focus.
• Occasional lifting of materials up to 25 pounds.
• Travel to attend team meetings, company events, and internship program activities may be required.
• To facilitate working from home, and as a requirement for this role, the employee must provide reliable internet connection with sufficient bandwidth to execute all job functions and technology setup conducive to remote work. The company laptop will be provided.
• When working onsite, the employee will collaborate with colleagues in a typical office environment, which may require navigating office spaces, attending in-person meetings, and using shared office equipment.
• A quiet, distraction-free workspace is required for maintaining productivity.
• Collaboration with team members may occur through both virtual meetings and on-site interactions.

About Rubicon

Rubicon is a leading provider of technology-based waste and recycling solutions for waste generators, helping them to understand, manage, and reduce waste. We provide multi-location businesses with an all-in-one waste and recycling solution, offering deep insights into your waste streams to enable informed decision-making and actions across all your locations. We help customers achieve sustainability goals with tailored zero waste solutions, leveraging our longstanding relationships with more than 8,000 vendors and hauler partners.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for Environmental Social and Governance (ESG) both internally and externally to help grow the Company’s ESG objectives.

• Environment: Contribute, measurably, to Rubicon’s carbon reduction goal and circular economy efforts
• Social: Support Rubicon’s efforts to cultivate/promote racial and gender equity
• Governance: Advance Rubicon’s commitment to best-in-class governance practices