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Executive Assistant (Remote in Boston, USA)

Power Factors

Power Factors

Administration
Boston, MA, USA
Posted on Wednesday, March 6, 2024

ABOUT POWER FACTORS

Power Factors develops software that accelerates the global energy transition by empowering all renewable energy stakeholders to collaborate, automate critical workflows, and make the best decisions. Power Factors fights climate change with code.

Power Factors has incorporated its four flagship solutions Drive, Greenbyte, Unity and BluePoint to build an integrated suite of open and smart apps. These apps are purpose built for asset management, field service optimization, and performance optimization. Leveraging the domain expertise and machine learning-based advanced analytics within these apps, customers can maximize the value of their renewable assets to stay competitive.

Power Factors’ renewable energy software platform is one of the most extensive and widely deployed solutions in the market with over 200 GW of wind, solar, hydro, and energy storage assets managed worldwide.

Learn more at powerfactors.com.

ABOUT THE ROLE

We are actively seeking an experienced and highly skilled Executive Assistant to provide support to our CEO and our executive leadership team. This pivotal role demands a dynamic professional with a proven track record in executive assistance, showcasing exceptional planning, coordination, communication, attention to details and collaboration skills. The successful candidate will be a key contributor to executive efficiency and organizational excellence.

This role reports to Power Factors CEO directly. The Executive Assistant will also be supporting logistics for our global leadership team located across geographies, time zones and various cultures. The selected person will be strategically located in the Boston area and will be traveling on occasion to our different locations across the globe.

WHAT YOU WILL BE DOING

  • Strategic Calendar Management: Oversee and strategically manage the CEO calendar, prioritizing commitments and optimizing schedules. Facilitate complex travel arrangements and logistics.
  • Executive Communication: Serve as the primary liaison for the CEO executive-level communications, exercising discretion and professionalism. Draft and edit high-level correspondence, reports, and presentations.
  • Leadership Meeting Coordination: Coordinate and orchestrate executive-level meetings, ensuring seamless logistics and preparation. Spearhead the creation of agendas, meeting materials, and post-meeting documentation.
  • Collaborative Partnerships: Cultivate and maintain positive relationships with internal and external stakeholders. Collaborate effectively with senior leadership and other professionals across multiple time zones and various cultures.
  • Strategic Project Support: Provide strategic support for key projects, conducting research, analyzing data, and preparing executive-level presentations. Contribute to the planning and execution of high-profile initiatives.
  • Confidential Documentation Management: Maintain meticulous records and files, upholding the highest standards of confidentiality.
  • Problem Resolution Leadership: Proactively identify challenges, implement solutions, and provide leadership in resolution efforts.
  • Participate and assist with special projects and events as required to achieve our business goals.

WHAT YOU WILL NEED TO BE SUCCESSFUL

We believe you enjoy working in a purpose-driven organization and that you thrive in an environment where you need to find creative solutions to challenging problems in a fast-changing context. This also means that you are effective at managing multiple projects of varying complexities, work well under pressure, and are driven by continuous learning and growth. Specifically, we are looking for someone with the following toolbox:

    • Experience: Demonstrated success supporting executive leadership at a company with 1000 plus employees
    • Education: Bachelor's degree or equivalent work experience
    • Technical Proficiency: Advanced proficiency in MS Office suite; familiarity with collaboration and project management tools, Jira, Confluence
    • Organizational Mastery: Exceptional organizational and multitasking skills
    • Communication Expertise: Superior written and verbal communication skills
    • Strategic Collaboration: Demonstrated ability to collaborate strategically at the executive level
    • Cross-Cultural collaboration: Demonstrated ability to work across time zones, countries, and various cultures.
    • Ability and availability to travel locally and internationally on occasions


    Personal Attributes:

    • Seasoned and proactive professional.
    • Impeccable attention to detail.
    • Outstanding problem-solving capabilities.
    • Unwavering professionalism and strong interpersonal acumen.
    • Demonstrated ability to handle sensitive and confidential information with the utmost discretion.

    LIFE @ POWER FACTORS

    We are an agile software development company – big enough to make an impact, but small enough to move quickly and execute in a growing industry. We are a team of bold and ingenious talents driven by results. We are passionate about making the world a better place. We seek fierce and humble people to help us achieve our ambitious plan.

    WHY JOIN US

    • A humble cause with a clear purpose– you will help us fight climate change with </code> every day at work. We aim to be environmentally conscious in all aspects of our operations.
    • Work with passionate experts and top-talents in your field– we are proud of our highly skilled crowd and the savviness each of us brings to the team.
    • Friendly and uplifting atmosphere– we believe kindness and respect is core for our culture. A friendly smile or a helping hand is never far away.
    • Flexible hours and workplace – it is the result that counts, not when or where. Our hybrid/remote work setup allows everyone to set themselves up for success and create a more sustainable work-life balance.
    • All the benefits you expect (and more)– besides the basic benefits (adopted to local needs and norms), you will enjoy perks such as 8h of paid volunteering per year and participation in our Corporate Bonus Program (to name a few).

    WE ARE AN EQUAL OPPORTUNITY EMPLOYER

    Power Factors is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.