1.Office & Facility

• Oversee general office administration including housekeeping, security, pantry, transport, courier, and front office operations.
• Manage leases, renewals, and agreements for office and guesthouse premises.
• Coordinate with vendors for maintenance of infrastructure, utilities, and office equipment.
• Ensure proper upkeep of office assets, cleanliness, and safety standards.

2. Vendor & Contract Management

• Identify and negotiate with vendors for facilities, travel, and administrative services.
• Maintain AMC (Annual Maintenance Contracts) and ensure timely renewals and service delivery.
• Monitor vendor performance and control administrative budgets.

3. Travel & Logistics

• Oversee employee travel arrangements, including ticketing, hotel booking, and local transport.
• Implement travel policies and ensure cost optimization.
• Support project site logistics for deployment and relocation.

4. Compliance & Governance

• Ensure compliance with statutory, safety, and environmental norms related to admin functions.
• Maintain all licenses, agreements, and documentation for audits.
• Coordinate with HR and Finance for vendor payments and
  • expense tracking.
  
  

5. Asset & Inventory Management

• • Maintain accurate inventory of assets, furniture, IT peripherals, and consumables.
  • Ensure tagging, periodic audit, and reconciliation of assets.
  
  

6. Employee Support & Event Management

• • Facilitate onboarding logistics for new joiners (ID cards, seating, system setup, etc.).
  • Organize employee engagement events, welfare activities, and official functions.
  • Act as a key contact for all administrative support queries.
  
  

7. Site Administration (if applicable)

• • Supervise admin activities at project sites – accommodation, transport, canteen, and security.
  • Liaise with site leads to ensure smooth coordination between HO and site