Job Description:

1.Executive Support & Coordination

• Manage calendars, schedule meetings, and coordinate travel and logistics
• Prepare executive-level presentations, reports, and briefing documents
• Handle confidential correspondence and communication with internal and external stakeholders
• Spearhead planning, creation, and upkeep of site accommodations and essential facilities to support seamless mobilization and demobilization of stringing crews.
• Coordinate logistics and infrastructure readiness to ensure timely crew deployment, operational continuity, and compliance with safety and welfare standards.

2. Operational & Office Management

• Maintain filing systems, office supplies, and vendor relationships
• Support procurement and documentation for executive needs
• Liaise with HR, Finance, and Project teams for executive-level updates

3. Meeting & Event Management

• Organize board meetings, leadership offsites, and strategic reviews
• Record minutes, track action items, and follow up on deliverables
• Coordinate logistics for internal and external engagements

4. Communication & Documentation

• Draft and edit executive communications, memos, and policy briefs
• Ensure alignment of messaging with organizational tone and compliance standards
• Support onboarding and orientation of senior hires