Executive Assistant & Office Manager

The opportunity

The North American electric utility industry is undergoing a paradigm shift driven by climate change, aging infrastructure, renewable energy, new demand from data centers and electrification of transportation. To keep up with and enable these changes, unprecedented grid upgrades are needed, creating a $24 trillion global market opportunity.

To further our mission, we are actively seeking a driven and entrepreneurial Executive Assistant and Office Manager to assist our Austin, Texas based CEO, and other C-Suite Executives and to manage our Austin Office and Buda R&D facilities. This position will be full time, in office and a key member of our North American Team for a well-funded start-up in high-growth mode.

In this EA and Office Manager role, you’ll be reporting to the company’s CEO and other C-Suite leaders in our South Austin HQ. You will oversee the daily operations of our HQ office, ensuring efficiency and a productive work environment. Your responsibilities will include managing office supplies, coordinating travel, visits, and C-Suite team schedules, handling correspondence, and providing general administrative support. You will also assist with customer engagement, logistics and visits to our Buda R&D facilities. Finally, you will play a key role in maintaining office policies, managing budgets, and contributing to HR functions like onboarding new employees.

To excel in this role, you will bring several years of experience working as an Executive Assistant in a high-growth startup environment, excellent organizational, administrative, and people skills, and a “can do” attitude.

About Infravision

Infravision is a high growth technology enabled services company specializing in aerial robotics and software solutions for the transmission industry with a focus on increasing grid capacity and automating power line construction. Infravision’s mission is to deliver solutions to modernize and decarbonise the power grid and accelerate the world’s transition to renewable energy transition. Trusted by some of the world’s largest electric utility companies, Infravision’s technologies and services are at the cutting edge of transmission and power grid modernization and digitisation. This is an exciting time to join Infravision as we are scaling our business globally. Infravision operates across Australia, the United States of America, Canada, and most recently India. There are lots of opportunities for you to have an influence and impact from day one. At Infravision we aim to have a positive impact on our people, customers and the environment.

Why work for Infravision

• Join a mission driven organization and make a meaningful impact on climate change and decarbonising the global electric grid.
• Competitive salary and benefits.
• Equity Ownership. Our employees are able to participate in the Company’s employee share option plan and share in the benefits of growing a successful technology company.
• Collaborative and energizing environment. We have an enjoyable, dynamic and collaborative work environment.

What you’ll do

• Scheduling & Calendar Management: Coordinating meetings, appointments, and travel arrangements.
• Correspondence & Communication: Handling phone calls, emails, and other forms of communication.
• Record Keeping & Filing: Maintaining organized records, both physical and digital.
• Facilities Management: Overseeing maintenance, cleaning, and general upkeep of the office space.
• Managing Office Supplies: Ordering, maintaining inventory, and ensuring adequate supplies.
• Event Planning: Organizing company events, meetings, and team-building activities.
• Budgeting & Expense Tracking: Managing office expenses and contributing to budget planning.
• Onboarding & Training: Assisting with the onboarding process for new employees and providing training on office procedures.
• HR Support: Collaborating with the HR department on tasks like maintaining employee records or assisting with benefits administration.

What we are looking for

Required Qualifications and Experience

5+ years of professional experience in a high-growth startup environment with the following qualifications:

• Scheduling & Calendar Management: Expertise in coordinating meetings, appointments, and travel arrangements with executives and their calendars across complex time zones, including executive travel planning & meeting itineraries with customers and investors.
• Correspondence & Communication: Proven capability to manage phone calls, emails, and other forms of communication, prepare meeting briefs, coordinate meeting agendas, and manage follow-up functioning as a “gatekeeper” to the executive team for time and communications.
• Organization & Time Management: Effective at managing multiple tasks and deadlines.
• Communication Skills: Strong written and verbal communications skills for interacting with employees, investors, customers, and vendors.
• Problem-Solving: Ability to identify and resolve issues that arise in the office environment.
• Technical Skills: Proficiency in Google Suite, Microsoft Office Suite and other relevant software.
• Attention to Detail: Ensuring accuracy and precision in all tasks.
• Policy Implementation: Ensuring adherence to company policies and procedures.
• Problem Solving & Decision Making: Addressing issues that arise in the office and finding solutions.
• Communication & Collaboration: Working with different departments and teams to ensure smooth operations.
• Adaptability & Flexibility: Being able to handle a variety of tasks and adjust to changing priorities.

Highly Desirable Qualifications and Experience

• Since a large part of our business is in India, experience working in India or with Indian Companies is a plus.

Next Steps

Click on the Apply button to start your journey and join the Infravision team today.

Find out more about Infravision

If you'd like to delve deeper into the world of Infravision, we invite you to stay connected with our latest updates, news, and insights by following our social media channels and visiting our website https://infravision.com.au/.

Diversity and inclusion

At Infravision, diversity and inclusion are integral to our culture. We welcome applicants from all backgrounds, fostering an inclusive environment where unique perspectives are valued. Our competitive compensation package, including Employee Share Options, reflects our commitment to recognising and rewarding talent.

Infravision is a proud veteran employer, with up to 40% of our workforce being from former armed forces backgrounds.