Job Description: Accounts Payable Clerk

Location: Toronto, Canada
Employment Type: Permanent, Hybrid

Salary Range: 39K to 61 K

Cyclic Materials is a rapidly growing cleantech company, building a circular supply chain for rare earth elements (REEs) and other critical materials essential to the clean energy transition. The company's proprietary MagCycle℠ and REEPure℠ processes transform end-of-life products into valuable raw materials used in EVs, wind turbines, and electronics. With its successful commercial demonstration, Cyclic Materials is rapidly scaling commercially across North America, Europe and Asia.

Founded in 2021 and headquartered in Toronto, Cyclic Materials has scaled rapidly with plants established in Ontario and Arizona, as well as an expansion by building a campus in South Carolina. Cyclic Materials recently announced a Series C of $75 Million led by T. Rowe Price, in addition to backing by global leaders including Microsoft, Amazon, Hitachi Ventures, BMW i Ventures, Jaguar Land Rover's lnMotion fund, Energy Impact Partners, ArcTern Ventures, Fifth Wall and more. The company has forged strategic commercial partnerships with key industry leaders such as Solvay, Vattenfall, Lime, and VACUUMSCHMELZE to recycle magnets containing REEs and bring a circular and resilient rare earth supply chain to scale. We are proudly named as one of Top 10 Climate Tech Companies to Watch by MIT Tech Review in 2025. Learn more about Cyclic Materials cyclicmaterials.earth.

Cyclic Materials is looking to add curious, hard-working, and driven individuals to our growing team. Come join us and help build a global cleantech leader together!

Position Overview

The Accounts Payable Clerk is responsible for ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role plays a key part in maintaining strong supplier relationships, supporting month-end close activities, and ensuring adherence to internal controls and Canadian accounting standards.

Key Responsibilities

Accounts Payable Processing

• Receive, review, and process vendor invoices in a timely and accurate manner
• Ensure accurate coding and compliance with company policies and approval matrices
• Match invoices to purchase orders and receiving documentation (2-way/3-way matching)
• Enter invoices into the accounting system and resolve discrepancies as needed

Payments & Vendor Management

• Prepare and process payment runs (EFT, ACH, wire, cheque)
• Maintain accurate vendor records, including banking and tax information
• Respond to vendor inquiries and resolve payment or invoice issues professionally
• Assist with onboarding new vendors and ensuring compliance documentation is complete

Reconciliations & Reporting

• Conduct AP-related month-end close activities, including accruals and reconciliations
• Reconcile vendor statements and AP subledger to the general ledger
• Prepare AP aging reports and support cash flow forecasting
• Assist with month-end and year-end closing activities related to accounts payable
• Support audit requests by providing documentation and explanations as required

Compliance & Controls

• Ensure compliance with internal controls, company policies, and applicable tax regulations (GST/HST, PST, QST where applicable)
• Maintain organized and complete AP records (digital and/or physical)
• Identify process improvements to increase efficiency and accuracy

Qualifications & Experience

Required

• Diploma or certificate in Accounting, Finance, or a related field
• 3+ years of experience in accounts payable or a similar accounting role
• Working knowledge of Canadian indirect taxes (GST/HST, PST/QST)
• Proficiency with accounting software and Microsoft Excel
• Strong attention to detail and accuracy

Preferred

• Experience in manufacturing, industrial, or technology environments
• Familiarity with ERP systems (e.g., QuickBooks, MS Dynamics, or similar)
• Experience supporting audits or working in a scaling organization

Core Competencies

• Strong organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Clear and professional written and verbal communication skills
• High level of integrity and discretion with confidential information
• Team-oriented mindset with a proactive, problem-solving approach

Why You Will Love Cyclic Materials

• At Cyclic Materials, we're dedicated to supporting our workforce on their unique career journey
• We offer a competitive compensation package including Health and Dental coverage, RRSP contributions and a generous paid time off program that lets you recharge
• We value diversity and are committed to maintaining a workplace where everyone is respected and recognized for their contributions

The base compensation offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

As an Equal Opportunity employer, Cyclic Materials is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email HumanResources@cyclicmaterials.earth
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Applicants for employment in the Canada and US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States or Canada and with Cyclic Materials (i.e., H1-B visa, F-1 visa (OPT), TN, L1-A visa or any other non-immigrant status).

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted.