WHO WE ARE

Cyclic Materials is a rapidly growing cleantech company, positioned to be a key player in developing a circular economy to support the energy transition.

We are addressing environmental, geopolitical, and supply chain challenges by recovering rare earth elements and other valuable materials from the difficult-to-recycle products of the modern world, such as electric vehicle motors, wind turbine generators and hard drives.

With the global market for magnet rare earth elements forecast to increase dramatically by 2030, establishing new sources of these critical elements will be vital to support the electrification of the economy across the globe. Cyclic has ambitions as a Canadian company, to scale its technology in North America, Europe and Asia. Come join the team and help build a global recycling cleantech company.

THE ROLE

To effectively deliver our rapidly expanding portfolio of sites, we are hiring an experienced Senior Manager, Construction Administration for our Capital Projects Team. Reporting to the Director of Capital Projects, the manager will play a pivotal role throughout the planning and design phases as well as close out of our construction projects (Pre & Post Construction duties). The Senior Manager, Construction Administration will be responsible for overseeing and managing all administrative functions across multiple sites to ensure efficient operations. This role will support senior management in areas including real estate governance, legal and financial administration, municipal governance, and site-specific requirements. Other duties include creating and enforcing administrative standards, managing permit applications, coordinating insurance requirements, and leading the RFP tendering process for resource procurement.

This role requires a dynamic individual who can work in a fast-paced environment demonstrating a company commitment to project and professional excellence, handling multiple projects simultaneously in North American and abroad.

WHAT YOU WILL BE DOING

Supporting Senior Management:

• Work alongside the Capital Projects Teams to establish general project requirements to develop the pre and post construction strategy for all projects.
• Facilitate communication and coordination among departments to ensure alignment with organizational objectives.
• Develop robust procurement proposals, schedules, sequencing and methodology strategies.
• Ensure risk management is adopted, identifying potential risks and implementing mitigation strategies to ensure quality, time, and cost-effective delivery.

Real Estate, Planning, Design, & Close Out Governance:

• Assist teams with site selection and conceptual planning ensuring operational requirements are suitable and within budgetary parameters.
• Oversee and manage all aspects of real estate governance, including lease agreements, property compliance, and tenant relations.
• Ensure compliance with local, state, and federal regulations.

Legal Administration:

• Coordinate and review legal documentation and contracts, liaising with legal counsel as necessary.
• Maintain accurate records of legal proceedings, contracts, and agreements.

Financial Administration:

• Assist in project construction budgeting, project financial reporting, and construction cost management for administrative functions.
• Manage and monitor departmental expenditures to ensure compliance with budgetary guidelines.
• Support capital cost planning and design teams to provide value engineering opportunities

Municipal Governance and Permit Application Management:

• Act as a liaison with city planning and economic development officials to ensure compliance with municipal regulations with zoning & building code requirements.
• Oversee the permit application process for all sites, facilitating & ensuring timely submission and approval. Status tracking and providing updates.

Approval Management and Site-Specific Requirements:

• Chase approvals and manage site-specific requirements, such as utility connections, safety certifications, and environmental compliance.
• Collaborate with project managers to address site-specific needs with permit, documentation control & project closures.
• Reviewing plans and specifications as part of the pre-construction process to establish constructability issues

RFP Tendering and Procurement:

• Development of robust procurement proposals and technical bid evaluation assessments and recommendations.
• Manage the RFP tendering process for resource and equipment procurement.

WHAT YOU WILL BRING

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 7-10 years of experience in a similar administrative or managerial role.
• In-depth understanding of pre-construction and construction management activities
• Understanding of the full project cycle and how design and procurement impact the schedule and budget.
• Strong knowledge of real estate, legal, financial, and municipal governance.
• Proven experience in managing permits, insurance, and procurement processes.
• Excellent communication, negotiation, and organizational skills.
• Ability to work independently and collaboratively within a team.

• Occasional travel to different sites globally may be required

Key Competencies:

• Leadership and Team Management
• Strategic Planning and Execution
• Attention to Detail and Problem Solving
• Financial Acumen
• Legal and Compliance Awareness
• Strong Interpersonal Skills

BONUS POINTS:

• Strategic thinker and planer

• Smart, humble and empathetic
• Adaptable to the myriads of challenges each day can present
• Ready to roll up your sleeves and help others
• Strive for excellence in your work, your team and the company
• Willingness to teach and support fellow team members

• Negotiation and relationship management
• Continuous improvement and innovation

WHAT WE OFFER

• An impactful company improving the sustainability of critical materials production.
• A dynamic work environment that’s focused on learning with accelerated career paths.
• A competitive salary package.
• Health and wellness benefits.

Learn more about Cyclic Materials here:

https://www.youtube.com/watch?v=OEf6tR-TmAc

An Equal Opportunity employer, at Cyclic Materials, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more diverse we are, the richer our community and the broader our impact.
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Applicants for employment in the Canada and US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States or Canada and with Cyclic Materials (i.e., H1-B visa, F-1 visa (OPT), TN, L1-A visa or any other non-immigrant status).