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Legal Company Secretary- Global

Clevest Solutions

Clevest Solutions

Administration, Legal
Colombo, Sri Lanka
Posted on Friday, June 7, 2024

Company Description

IFS is a billion-dollar revenue company with 6000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

Job Description

This is the perfect opportunity for a qualified Legal Company Secretary (or Paralegal who wishes to grow their career and responsibilities) to join a truly global team, in an autonomous role with responsibility for the Global Company Secretary function.

The suitable candidate will demonstrate professional acumen, diligence, and initiative, as it will be crucial that the candidate proactively action tasks and liaise with relevant departments to identify needs, respond to requests, and ensure Business Registry in a timely manner. The candidate will have the opportunity to work directly with senior stakeholders within our company.

To assist the Managing Directors within the IFS Group Structure to ensure key tasks and services are carried out. These tasks may include some, or all, of the following:

  • Maintaining the company statutory registers for all Global operating companies, including a register of present and past directors and secretaries; a register of all shareholders, past and present and their shareholdings; a register of any charges on the company’s assets; minutes of general meetings and board meetings.

  • Maintenance of registered office address.

  • Ensuring that all registers and records required to be held at the registered office are present and up to date and accurate and that the name is correctly displayed.

  • Ensuring share capital records are always correct and up to date and any changes to share capital are properly authorised and recorded.

  • Submission of annual validations in accordance with statutory deadlines.

  • Ensuring memorandum and articles of incorporation, articles of association and other company statutory documents are accurate and up to date and any changes have been properly authorised and recorded.

  • Where applicable, to make applications to place entities into voluntary liquidation or to apply for voluntary strike off;

  • Overseeing the timely filing of annual returns, directors’ report and auditors’ report, financial statements, and other statutory filings, and payment of the relevant fees, as and where applicable.

  • Arranging meetings of the internal Group directors and shareholders, including the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken.

  • Informing Business Registry of any significant changes in the company’s structure or management, for example the appointment or resignation of directors.

  • Establishing and maintaining the company’s registered office as the address for any formal communications. Ensuring that all the company’s business stationery carries its name, registered number, country of registration and registered address. These details must also appear on the company website, emails, order forms and invoices.

  • Securely managing the company’s legal documents, including for example, the certificate of incorporation and memorandum and articles of association.

  • Assisting directors to comply with their duties pursuant to corporate legislation and the articles of association of the company and to ensure that relevant resolutions are passed, and corporate statutory records are produced and maintained.

  • Support Head of Compliance in response to KYC (Know Your Customer) filings.

  • To ensure adherence to good corporate governance principles concerning all Company Secretarial matters.

  • To provide other related corporate governance support services as and when required.

  • Stay on top of regulatory developments regarding company secretarial matters.

Qualifications

  • BSc degree in Law or J.D. degree or bachelor’s degree in business administration
  • 3 years’ experience of being a Legal Company Secretary or similar position.

  • Elevated level of integrity and ethical standards

  • Project & Organizational Change experience

  • Strong attention to detail.

  • Ability to communicate effectively with stakeholders at all levels.

  • Advance IT skills including Excel.

  • Effective organisation and time management.

  • Knowledge in governance and company law.

  • Experience in KYC Filings.

  • In depth knowledge of a Company Secretary role is essential due to the demands of the position.

  • Pro-active.

  • Integrity and confidentiality.

  • Ability to absorb and process copious quantities of information.

  • The capability to multi-task.

  • Strong planning and organisational skills.

Additional Information

We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.