Energy Impact Partners
Energy Impact Partners
93
companies
1,842
Jobs

Administration Executive

Clevest Solutions

Clevest Solutions

Colombo, Sri Lanka
Posted on Friday, May 31, 2024

Company Description

IFS is a billion-dollar revenue company with 6000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

The Additional Information Description can be copied from below.

We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.

Job Description

  • Greet and welcome visitors with a friendly and professional demeanor
  • Answer and direct phone calls in a polite and efficient manner
  • Maintain a tidy and organized reception area, ensuring it represents our company's image
  • Manage incoming and outgoing mail and packages
  • Oversee daily office operations and ensure a clean, organized, and professional work environment
  • Engage with the office security to ensure the security procedures are adhered
  • Coordinate maintenance and repairs for office equipment and facilities
  • Ensure all health and safety protocols are in place
  • Maintain service reports of the building maintenance activities, fire trainings ect
  • Coordinate with suppliers related to office equipment (UPS, Access control, projector screens, ect) and ensure the equipment is serviced and maintained
  • Ensure the quality of staff meals are maintained by continuously engaging with the caterer
  • Facilitation of all the overseas travel arrangements
  • Periodically conduct food and water testing to ensure proper health and hygiene standards are maintained
  • Maintain and update the Vendor Agreements as and when the expiry date approaches
  • Manage office supplies inventory and place orders as necessary
  • Process invoices, expense reports, and purchase orders
  • Create vendors on the procurement system and register the accurate GL accounts to suppliers by raising tickets
  • Assist in planning and organizing company events, meetings, and conferences

Qualifications

  • Excellent customer service skills
  • Excellent oral and written communication skills
  • Strong analytical and problem solving skills
  • Ability to be resourceful and proactive when issues arise
  • Strong organizational and multitasking skills
  • Willingness to learn new skills and take direction
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Required Education & Experience

  • Minimum of 2 to 3 years of proven work experience as a receptionist or similar role
  • In depth knowledge on customer service

Additional Information

We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.