Energy Impact Partners
Energy Impact Partners

Contract Administrator/ Junior Paralegal (German & Polish speaking) - 6 month fixed term contract

Clevest Solutions

Clevest Solutions

Administration, Legal
Warsaw, Poland
Posted on Friday, May 3, 2024

Company Description

IFS is a billion-dollar revenue company with 6000+ employees on all continents. We deliver award-winning enterprise software solutions through the use of embedded digital innovation and a single cloud-based platform to help businesses be their best when it really matters–at the Moment of Service™.

At IFS, we're flexible, we're innovative, and we're focused not only on how we can engage with our customers, but on how we can make a real change and have a worldwide impact. We help solve some of society's greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and accept that there are so many different perspectives in this world. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We're looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs.

If you want to change the status quo, we'll help you make your moment. Join Team Purple. Join IFS.

Job Description

We are seeking a skilled Contract Administrator/ Junior Paralegal to join our team in our fast-growing enterprise software company for a fixed term contract (potentially extendable).

You will be primarily responsible for collecting, scanning, reviewing for the purposes of bifurcating (splitting) and storing customer contracts in the region supporting an IFS project to migrate all IFS sales contracts to a contract management system.

Contract Search and Bifurcation:

  • Locate customer contracts using a predetermined priority list.
  • Search across databases, email correspondence and physical archives to ensure complete customer contracts are located.
  • Bifurcate contracts to pre-defined contract types and re-name according to naming convention.
  • Save contracts ready for migration.
  • Prioritize contracts based on urgency and importance to the organization's objectives.

Document Management and Reporting:

  • Scan located contracts and store them securely on SharePoint site.
  • Maintain well organised record-keeping on a shared spreadsheet.
  • Provide regular updates and reports on contract search progress and findings to your line manager and provide progress updates during project manager calls.

Liaison with Key Teams:

  • Collaborate with relevant departments such as legal, sales, and business operations to identify missing contracts and validate the completeness of contract sets where needed.
  • Facilitate meetings to address any discrepancies or uncertainties regarding contract documentation.


    • Ability to understand contracts and contract experience
    • Contract management experience or law background desirable but not essential.
    • A "roll-up your sleeves" attitude and self-starter.
    • Good Polish, German and English language skills is a must-have
    • An analytical mind and good interpretation skills.
    • An excellent degree of professional ethics and integrity.
    • Good organizational, prioritization and time-management skills.
    • Confident communicator with the ability to engage different teams across IFS and work independently.

    Additional Information

    Location: This is a international hiring, so we are open for any law talent from Poland or Germany. We look forward to receiving your application.

    • Six (6) month fixed term contract (potentially extendable)
    • Full-time work (40h per week)
    • Located: Warsaw
    • Polish, German and English language skills required. Other languages beneficial
    • 26 vacation days, as well as additional paid vacation days for your own birthday and voluntary work (CSR)
    • Great challenges in delivering projects to large customers together with an experienced IFS team and our partners
    • For more information, visit: or follow us on LinkedIn

    Sounds exciting?

    Then we look forward to receiving your complete application in English language, stating your salary requirements and earliest possible starting date.

    If you are interested, please apply through our online applicant management system.

    We assure you explicit discretion and a comprehensive protection of your interests!